Post Event

Upon your return, you will have all those boxes to unpack.. what else?

Thank you letters to write.. to suppliers, facility personnel, volunteers, etc
You have to reconcile the bills when they come in and pay them
You have to work out the actuals verses budget
You have statistical data to finalize – actual attendance, number of covers at each meal function vs. guarantees, bedroom pick up, number of no shows, ticket sales, and so in
You probably will need to write reports too
You may want to have a debrief session with others on staff who were on site
You may need to have a wrap up meeting with your planning committee….

Evaluation forms can be developed before you go on site.

They are designed to determine if the goals and objectives of the meeting have been met
They must be carefully planned with appropriate materials
Arrangements must be made for the distribution, collection and tabulation.

Consideration must be given to what you want to evaluate

Program: including topics, substance and speakers with an eye to future utilization
Maybe you want to assess other elements, entertainment, your trade show, social programs
Maybe you want feedback on the site, facilities, local services
Maybe you want to gather attendee information on those attending the meeting
You may also ask what topics the delegates would like covered at future events

By the time you are done… it is time to start all over again.